Speaker Resources

Speaker Resources

Thank you for speaking at Heartland Conference! Here's what you need to know for a successful conference. Please continue to check back here as we get closer to June for additional details.

View FAQ Bloom's Taxonomy Verbs
Speaker Agreement Form Speaker Submission Guidelines
PowerPoint Template Speaker Social Graphic


Important Deadlines

Monday, March 6: Speaker Profile Updates Due
Monday, May 22: PowerPoint and Handouts Due

PowerPoint Presentation and Handouts

PowerPoint slides and handouts are due Monday, May 22. The PowerPoint template can be downloaded here. Final presentations must be uploaded to the Heartland Speaker SharePoint. The link will be shared closer to Heartland Conference. If you have issues with the SharePoint link, please contact Kayla Mahler at kayla.mahler@vgm.com.

We highly recommend you provide a handout. Handouts will be available to attendees to download from the attendee portal on the Heartland website. If you would like to provide paper copies, we suggest that you print them and bring them to hand out. We will not automatically use your PowerPoint slide deck as a handout. You may upload your session handout(s) on the Heartland website under your speaker profile.

PowerPoint Template          Upload Handouts

Please note, we do not allow for logos from your organization to be placed on each of your slides. You may place your organization’s logo by your contact information on your last slide. 

As a reminder, sessions should be educational in nature and should not promote a specific product. The intent of all Heartland sessions is to be educational and not a sales pitch. Even if your product is the only one available in a specific Medicare category, your organization’s name should not be used. 

Presentation Tips

The following are suggestions to make your presentation go as smoothly as possible during the VGM Heartland Conference.

  • PowerPoint/Handouts must be less than 20 Megabytes.
  • Include your name on the first PowerPoint Slide and provide your contact information at the end.
  • You may include your company's logo only next to your contact information. Please do not include your company's logo throughout the presentation.

See more presentation tips from our IT department

PowerPoint Videos

If your presentation has an embedded video, it may not work when the PowerPoint file is copied from the computer it was created on. If a video is essential to your presentation, we recommend that you test the video on your own laptop to confirm that it works, then bring your laptop to use during the presentation.

If your presentation includes a video that is streamed from the internet (such as a YouTube video) please be aware that the quality of the video may be degraded if there is a high amount of traffic on the Wi-Fi network. 


Please note as a presenter, you do not need to register to attend Heartland Conference. You are automatically registered as a presenter which grants you complimentary access to the conference. Plan to arrive at least 30 minutes prior to your session in order to allow time for check-in and familiarization with your session room. 


Once you arrive in Waterloo, speakers may check in at the Waterloo Convention Center to print name badges. Once checked in, please visit the Speaker Ready Room, which will be on the bottom floor of the Best Western, across the street from the convention center.

A/V and Technology

Each education room will include a laptop with your PowerPoint slides, slide advancer, screen, projector, and microphone. A staff member from VGM IT will be available if you have questions about technology.